AI TINKERERS PRIVACY POLICY

Last Updated: August 14, 2025

Introduction

This Privacy Policy applies to the AI Tinkerers website, services, events, and all related activities (collectively, the "Service"), which are owned and operated by Sloppy Joe, LLC, doing business as AI Tinkerers ("AI Tinkerers," "we," "us," or "our"). It also applies to any third‑party communities hosted on this platform ("Hosted Communities"). We are committed to maintaining the confidentiality and security of personal information about our users, event attendees, and community members across AI Tinkerers and Hosted Communities. Your privacy is always a top priority, and we are focused on protecting it from unauthorized access.

This Privacy Policy covers both our online services (website, applications, APIs) and in-person activities (meetups, events, conferences, workshops). It supplements our End User License Agreement (EULA)/Terms of Service and explains how we collect, use, and disclose information from or about you through activities across AI Tinkerers and Hosted Communities.

Information We Collect

Online Information Collection

When you use our website or online services, we may collect:

Personal information such as your name, email address, phone number, and home and/or business postal addresses when you register for an account or sign up for events
Professional information including your company name, job title, biography, social media handles, and areas of interest
Payment information when you purchase tickets or services (processed securely through third-party payment processors)
Technical information including IP address, browser type, device information, and usage analytics
Communication preferences and interaction history with our services
Survey responses and feedback you provide about events, topics, and preferences
Click data and engagement analytics tied to your user profile, including website interactions and email engagement metrics

Event and In-Person Information Collection

When you attend AI Tinkerers or Hosted Community events, meetups, workshops, or conferences, we may collect:

Registration information including your name, contact details, dietary restrictions, accessibility needs, and emergency contact information
Check-in data including attendance records and timestamps
Networking information you choose to share during events
Feedback and survey responses about events, presentations, speakers, and topics of interest
Business cards or contact information you voluntarily provide during networking
Photos and videos in which you may appear (see Photo/Video Policy below)
Publicly available professional information that we may collect or that you provide

Photo and Video Policy for Events

Photography and Videography at Events:

AI Tinkerers and Hosted Community events may be photographed and/or recorded for promotional, educational, and documentation purposes. By attending our events, you acknowledge and consent to:

Being photographed, filmed, or recorded during the event
Use of your likeness in photos, videos, or audio recordings for marketing, social media, website content, and promotional materials by AI Tinkerers and/or the relevant Hosted Community
Sharing of event content on our website, social media platforms, newsletters, and other marketing channels
Distribution of content to media partners, sponsors, and other third parties for promotional purposes

Opt-Out Options:

If you do not wish to be photographed or recorded, please inform event staff upon arrival
We will provide opt-out stickers or badges at events to indicate your preference
You may request removal of specific photos or videos by contacting us at [email protected] (or the relevant Hosted Community contact if provided) within 30 days of the event
Professional headshots or individual photos will only be taken with explicit verbal consent

Speaker and Presenter Content:

Presentations, workshops, and speaker sessions may be recorded for educational purposes and future reference. Speakers will be notified in advance and must provide separate consent for recording and distribution of their content.

How We Use Your Information

We use the information we collect for the following purposes:

Service Provision and Improvement

To provide and improve our online services and event experiences
To process event registrations and manage attendance
To communicate about upcoming events, schedule changes, and important updates
To provide customer support and respond to inquiries
To personalize your experience and recommend relevant content or events

Community Building and Networking

To facilitate networking opportunities between attendees
To create and maintain our AI community directory (with your consent)
To match attendees with similar interests for collaborative opportunities
To organize special interest groups and focused meetups

Marketing and Promotion

To send newsletters and marketing communications about AI Tinkerers activities
To promote our events and community through photos, videos, and testimonials
To share success stories and community achievements
To attract sponsors and partners to support our community
To share your personal and engagement information with event sponsors, partners, and select third parties for their own marketing, networking, and business purposes

Legal and Safety Compliance

To comply with legal obligations and regulatory requirements
To ensure event safety and security
To investigate and prevent fraud or misuse of our services
To protect the rights and safety of attendees, speakers, and staff

Information Sharing and Disclosure

We do not sell personal information to third parties. We may share your information in the following circumstances:

Event Sponsors and Partners

When you register for or attend an AI Tinkerers event, participate in our community, or use our services, we may share your personal information (including name, email address, biography, professional information, survey responses, and engagement data such as clicks and interactions) with event sponsors, partners, and select third parties for their own marketing, networking, and business purposes. This sharing is part of your participation in AI Tinkerers activities.

You may opt out of sponsor/partner sharing at any time by contacting [email protected]

Service Providers

With trusted third-party companies that help us provide services (event platforms, payment processors, email services)
These providers are bound by confidentiality agreements and data protection obligations
Examples include Eventbrite for ticketing, Mailchimp for newsletters, and AWS for hosting

Professional Networking (with Consent)

In our community directory, but only if you explicitly opt in
When you choose to share your contact information during networking sessions
Through our speaker bureau or expert directory programs (voluntary participation)

Legal Requirements

When required by law, regulation, or court order
To protect the safety and rights of our community members
To prevent fraud or investigate security incidents
In connection with business transfers or mergers (with advance notice)

Global Event Data Compliance

AI Tinkerers operates internationally and complies with applicable data protection laws in all jurisdictions where we hold events:

GDPR Compliance (European Union and United Kingdom)

We process personal data based on legitimate interests for sponsor sharing, with opt-out rights available
EU and UK residents have enhanced rights including data portability and erasure
We maintain records of processing activities and conduct privacy impact assessments as required
Our lawful basis for sponsor sharing is legitimate interests, balanced against your privacy rights
We have conducted a Legitimate Interest Assessment for sponsor sharing activities
You have the right to object to processing based on legitimate interests at any time

United States Compliance

This privacy policy has been updated to include sponsor sharing provisions
Continued use of our services constitutes acceptance of these updated terms
California residents have rights to know, delete, and opt-out of data sharing under CCPA
We provide detailed information about data collection and sharing practices
You may request disclosure of specific personal information we collect and how it is shared
A clear opt-out method is provided for all sponsor sharing activities

Singapore and Hong Kong Compliance

We comply with Singapore's Personal Data Protection Act (PDPA) and Hong Kong's Personal Data (Privacy) Ordinance
This privacy policy update constitutes notice of changed terms for sponsor sharing
Continued use of our services indicates acceptance of these updated sharing practices
Clear opt-out mechanisms are provided for all data sharing activities
We ensure appropriate consent and notification procedures are followed for cross-border data transfers

International Data Transfers

We use appropriate safeguards for international data transfers
Standard contractual clauses are used where required
We ensure adequate protection levels in all destination countries

Data Retention

AI Tinkerers retains personal data for different periods depending on the type of information and purpose:

Account information: Retained while your account is active plus 3 years after closure
Event registration data: Retained for 7 years for tax and legal compliance
Marketing communications: Until you unsubscribe or request deletion
Photos and videos: Retained indefinitely unless you request removal
Technical logs: Retained for 13 months for security and analytics purposes
Financial records: Retained for 7 years as required by law

We regularly review our data retention practices and securely delete information that is no longer necessary for our stated purposes.

Your Rights and Choices

You have several rights regarding your personal information:

Access and Correction

Right to access your personal data and receive a copy
Right to correct inaccurate or incomplete information
Right to update your preferences and communication settings

Deletion and Restriction

Right to request deletion of your personal data (subject to legal requirements)
Right to restrict processing in certain circumstances
Right to withdraw consent for voluntary data processing

Data Portability and Objection

Right to receive your data in a portable format
Right to object to processing based on legitimate interests
Right to opt-out of marketing communications at any time
Right to opt-out of sponsor and partner data sharing by contacting [email protected]

Photo and Video Rights

Right to request removal of photos or videos featuring you
Right to opt-out of future photography at events
Right to restrict use of your likeness for specific purposes

To exercise any of these rights, please contact us at [email protected]. We will respond within 30 days and may need to verify your identity before processing your request.

Cookies and Tracking Technologies

AI Tinkerers (and Hosted Communities using this platform) and our partners use cookies and similar technologies to:

Analyze website usage and improve user experience
Remember your preferences and login status
Provide personalized content and event recommendations
Measure the effectiveness of our marketing campaigns

You can control cookies through your browser settings, but some website features may not function properly if cookies are disabled. We also use analytics tools like Google Analytics to understand how our website is used.

Third-Party Services and Links

Our website and events may include links to third-party services with different privacy practices:

Event platforms (Eventbrite, Meetup, etc.) have their own privacy policies
Social media integrations are governed by respective platform policies
Sponsor websites and services have independent privacy practices
We are not responsible for third-party privacy practices

We encourage you to review the privacy policies of any third-party services you interact with through our platform.

Security Measures

We implement comprehensive security measures to protect your personal information across AI Tinkerers and Hosted Communities:

Data encryption using industry-standard AES-256 encryption
Secure data transmission with SSL/TLS protocols
Regular security audits and vulnerability assessments
Limited access controls and employee training on data protection
Secure backup systems and disaster recovery procedures

While we implement strong security measures, no system is completely secure. We encourage you to protect your account credentials and report any suspected security issues immediately.

Children's Privacy

Our events and services are designed for adults and professionals. We do not knowingly collect personal information from children under 13 (or 16 in the EU). If we become aware that we have collected information from a child without proper consent, we will delete that information promptly.

For family-friendly events that may include minors, we require parental consent for participation and have additional safeguards in place for photo/video content involving children.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, services, or legal requirements. When we make significant changes, we will:

Notify you via email (to your registered email address)
Post a prominent notice on our website
Announce changes at upcoming events
Provide at least 30 days notice before changes take effect

Your continued use of our services after the effective date constitutes acceptance of the updated policy. If you disagree with changes, you may discontinue using our services, request deletion of your account, or opt out of sponsor sharing by contacting [email protected].

Contact Information

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us:

AI Tinkerers Privacy Team
Email: [email protected]

You have the right to lodge a complaint with your local data protection authority if you believe we have not handled your personal information in accordance with applicable laws.

Legal Entity Information:
AI Tinkerers is a brand of Sloppy Joe, LLC, a Washington limited liability company. All references to "AI Tinkerers" in this policy mean Sloppy Joe, LLC d/b/a AI Tinkerers.